Comparison · Updated November 2026

The best AI meeting note taker for your team

Answer in brief

An AI meeting note taker records or listens to your calls, writes a transcript and turns it into a summary with action items. The tools differ most in three places: whether a bot joins the call or recording happens on your device, where recordings and transcripts are stored, and how many meetings the free plan covers.

Our pick as publisher: for European teams that want summaries tied to their bookings and contacts, with data hosted in Germany, meetergo AI Notes fits. If you need bot-free notes with EU storage, look at jamie or tl;dv. If you want the widest integrations and are fine with US hosting, Otter, Fireflies and Fathom are the established choices.

This comparison is published by meetergo GmbH, a German software company that sells an AI note taker and is one of the tools described here. Every fact about other vendors comes from their official websites as of 9 November 2026. We did not run long-term tests; “pick” is our editorial judgment for the use case named. How this guide is made.

Meeting→Transcript→Summary and action items→CRM record

What an AI meeting note taker does

A note taker captures the audio of a meeting, transcribes it and uses a language model to write a summary, decisions and next steps. Some tools send a bot into the video call as an extra participant; others record the audio on your computer or phone, so nobody else sees a bot. Most can also join in-person meetings through a mobile app.

The transcript is only half the value. The other half is where the summary ends up: in your CRM, your project tool or the contact record of the person you just met. That decides whether anyone reads it again.

Start with the right question

Privacy

Where may recordings be stored?

Hosting ranges from the US to Japan to the EU. If you meet with European clients, check the region, the sub-processors for transcription and summaries, and whether a DPA is available.

Bot

Is a visible bot acceptable in your calls?

Bots are reliable and easy to share, but some clients dislike them. Bot-free tools record from your device; you still have to tell participants you are recording.

Workflow

Where should the summary land?

Pick the tool that writes into the system you already live in: CRM, Notion, Slack or your booking tool. A summary nobody opens is wasted.

Prices, hosting and bots at a glance

Cheapest paid plan as listed by each vendor, per user per month on annual billing unless noted. Checked 9 November 2026.

Tool	Free plan	Cheapest paid plan	Data stored in	Bot-free option
meetergo AI Notes	yes, local transcription unlimited	Light €9.90 (10 cloud recaps/month), excl. VAT	Germany (Nuremberg)	yes, local app
Otter.ai	yes, 300 min/month	Pro $8.33 ($16.99 monthly)	US (AWS West)	yes, desktop
Fireflies.ai	yes, with limits	Pro $10 ($18 monthly)	not stated; private storage on Enterprise	yes, Chrome extension
Fathom	yes, unlimited recordings	Team $15 (2-user minimum) or Premium $16	US	yes, Mac
tl;dv	yes, with AI limits	Pro €18 (€29 monthly)	EU	yes, desktop app
Granola	yes, 30-day history	Business $14 (billing not stated)	US (AWS)	always bot-free
Read AI	yes, 5 meetings/month	Pro $15 ($19.75 monthly)	US; EU and Canada on Enterprise+	not stated
Notta	yes, 120 min/month	Pro $8.17	Japan (Tokyo)	yes, on device
jamie	yes, 10 notes/month	Plus €21	EEA, Switzerland, UK	always bot-free

Fireflies, Fathom and Granola show prices with a “$” sign without naming the currency. Sources for every figure are listed under each tool below.

The tools in detail

No ranking implied; meetergo is listed first as the publisher. All facts from the vendors' official websites.

Note taker in a suite

meetergo AI Notes

A cloud notetaker that joins meetergo connect, Google Meet, Microsoft Teams and Zoom calls, plus a local desktop app (meetergo Log) that transcribes on your device. Summaries and tasks land on the contact in the meetergo suite.

Fits: European teams that want meeting notes connected to bookings and contacts

Modes: per meeting: local mode with no bot, or cloud mode where the notetaker joins; participants are informed and can stop recording with /stop source
Languages: 40+ with automatic detection (Whisper) source
AI providers: cloud transcription with Mistral (Voxtral, EU endpoint) and summaries with melious (Germany), both zero data retention; hosting at Hetzner in Germany source
Desktop app: meetergo Log for macOS and Windows, download link sent by email; works offline, no account needed source
Pricing: Free €0 (local, unlimited); Light €9.90 (10 cloud recaps/month); Suite €29.90 for the first 12 months (unlimited with recording); per user per month, annual billing, excl. VAT source
Certifications: GDPR, DPA; ISO 27001 stated for EU data storage; no SOC 2 or HIPAA stated source

Official page ↗

Note taker

Otter.ai

Transcribes meetings and turns them into searchable knowledge, with an AI Meeting Agent that joins Zoom, Microsoft Teams and Google Meet.

Bot: agent joins calls, or bot-free recording from the Mac or Windows desktop source
Languages: English, Spanish, French, German, Japanese, Chinese source
Free plan: 300 transcription minutes/month, 30 minutes per conversation source
Pricing: Pro $8.33/user/month annual ($16.99 monthly); Business $19.99 annual source
Data: AWS region US West; sub-processors include Anthropic and OpenAI source
Certifications: SOC 2 Type 2; HIPAA as add-on source

Official site ↗

Note taker

Fireflies.ai

AI meeting assistant that connects to Zoom, Google Meet and Microsoft Teams to transcribe and summarize, with a mobile app for in-person conversations.

Bot: joins when invited or by auto-record; Chrome extension records without the bot source
Languages: 100+ for transcription and summaries source
Pricing: Pro $10/seat/month annual ($18 monthly); Business $19 annual source
Data: region not stated; private storage at a preferred location on Enterprise source
Certifications: GDPR, SOC 2 Type II, HIPAA, ISO 42001 source

Official site ↗

Note taker

Fathom

AI notetaker for Zoom, Google Meet, Microsoft Teams and Slack huddles with bot or bot-free capture. Fathom states it is now part of Superhuman.

Bot: bot or bot-free; bot-free on Mac, Windows announced source
Languages: transcripts in 38 languages, summaries translated into 7 source
Pricing: free for individuals; Premium $16/user/month annual ($20 monthly); Team $15 with 2-user minimum source
Data: all data stored in the United States; DPA for EU and UK users source

Official site ↗

Note taker

tl;dv

AI notetaker for Google Meet, Zoom and Microsoft Teams that records, transcribes and summarizes, from tldx Solutions GmbH in Aachen.

Bot: desktop app records system audio with no meeting bot source
Languages: 100+ languages and dialects source
Pricing: free forever with AI limits; Pro €18/seat/month annual (€29 monthly) source
Data: hosted and stored in the EU, ISO 27001-certified data centers source

Official site ↗

AI notepad

Granola

AI notepad for people in back-to-back meetings that transcribes from your computer audio without a bot joining.

Fits: people in back-to-back meetings

Bot: never joins the meeting; uses computer audio source
Languages: 31 on desktop, 17 on mobile source
Pricing: Basic free (30-day history); Business $14/user/month source
Data: notes in a US-hosted AWS VPC; audio not stored; trains on anonymized data unless you opt out source

Official site ↗

Note taker

Read AI

AI notetaker producing summaries and transcripts across Google Meet, Zoom and Microsoft Teams, with apps for in-person meetings.

Free plan: 5 meeting transcripts per month, meetings up to 1 hour source
Pricing: Pro $15/user/month annual ($19.75 monthly) source
Data: AWS us-east-1 (Virginia); EU and Canada hosting on Enterprise+ source

Official site ↗

Note taker

Notta

AI notetaker that turns meetings, interviews and lectures into searchable text, with a bot that joins calls or bot-free recording on your device.

Languages: 58 languages source
Pricing: free with 120 min/month; Pro $8.17/month billed annually source
Data: AWS data center in Tokyo source

Official site ↗

Bot-free note taker

jamie

Meeting notetaker that runs on your device without a bot, across Zoom, Teams, Google Meet and in-person meetings.

Languages: 99+ languages source
Pricing: free with 10 notes/month; Plus €21/month with yearly billing; Pro €39 source
Data: storage and processing within the EEA, Switzerland and the UK; audio not stored source
Certifications: ISO 27001, GDPR, DORA; SOC 2 Type II pending source

Official site ↗

Missing a tool or spotted an outdated fact? Write to info@meetergo.com.

Practical entries

Consent

Tell people you are recording

Announce the recording at the start of every call, bot or no bot.
Many jurisdictions require consent from everyone in the call; some only from one party. Check the rules where you and your clients are.
Offer an easy way to stop: some tools let any participant end the recording from the meeting chat.
For client calls in the EU, have a DPA with the vendor and know its sub-processors.

Trial

Test three tools in one week

Pick three tools that store data where you need it.
Run each on two real meetings, one online and one in person.
Compare the summaries on accuracy of names, numbers and next steps.
Check where the summary lands and whether anyone on the team opened it.
Decide on the total price for your whole team, not the per-seat sticker.

Workflow

From meeting to follow-up

The best result is a summary that appears on the right contact without copying, with tasks assigned. In meetergo, notes land on the contact that booked the meeting; Otter, Fireflies, Fathom, Read AI and others connect to CRMs such as HubSpot and Salesforce through integrations.

Questions and answers

Which AI meeting note taker is free?

All nine tools here have a free plan, with different limits: Otter 300 minutes a month, Notta 120 minutes, Read AI 5 meetings, jamie 10 notes, Fathom unlimited recordings for individuals, tl;dv and Fireflies with AI usage limits, Granola with 30 days of history, and meetergo with unlimited local transcription on your device.

Which note takers store data in the EU?

According to the vendors: meetergo (Germany), tl;dv (EU) and jamie (EEA, Switzerland and the UK). Read AI offers EU hosting on its Enterprise+ plan. Otter, Fathom and Granola state US storage; Notta stores data in Tokyo.

Can a note taker work without a bot joining the call?

Yes. Granola and jamie never join with a bot. Otter, Fathom (Mac), tl;dv, Notta and meetergo offer bot-free recording through a desktop or device app; Fireflies offers a Chrome extension. You still need to tell participants that you are recording.

Do I need consent to record a meeting?

Usually yes. Rules differ by country and state, and some require every participant to agree. Announce the recording at the start of the call and follow the law that applies to you and your participants.

Is meetergo AI Notes only for meetergo users?

The local desktop app works without an account. The cloud notetaker and summaries on contacts are part of the meetergo suite, starting with the Light plan at €9.90 per user per month on annual billing.

Sources

All pages accessed 9 November 2026. Practical entries are our own editorial guidance, not legal advice.

Cite this entry

Best AI Meeting Note Taker. „The best AI meeting note taker for your team“. meetergo GmbH. Content reviewed 9 November 2026. https://bestaimeetingnotetaker.com/